September 22, 2018
Guidelines for Presenters, Moderators and
The APMAA parallel sessions comprise two panel sessions: competitive
paper sessions and development paper sessions. We provide some
guidelines for presenters, moderators and discussants who play core role
in parallel sessions. Following the guidelines below leads your session
beneficial one to all, including audiences.
Guidelines for Presenters, Moderators and Discussants
paper sessions, presentations are
organized into topic areas. Papers in this session are presented
sequentially in 30-minute presentation blocks (15
10 min. discussion, 5
min. Q&A). Each presenter's final written paper is available in the
conference USB proceedings to participants. All presentation session
rooms have PC, screens and data projectors. Overhead projectors for
transparencies are not provided in the rooms.
Each session is either 90 min. (3 presenters, 3 discussants
and 1 moderator) or 60 min. (2 presenters, 2 discussants and 1 moderator).
Each presenter is allocated 15 min. for
presentation (please prepare 10-15 PPT slides).
Each discussant is allocated
discussion (please prepare 7-10 PPT slides).
The moderator coordinates the session.
If a discussant is not available
(e.g., no show-up),
the moderator discusses papers instead. Therefore, the
should ask all discussants to send their discussion slides
and keep them at hand before the conference.
CP=Competitive Paper Sessions
(15 min. presentation, 10 min. discussion, 5 min. Q&A)
Sessions (15 min. presentation, 10 min. discussion, 5 min. Q&A)
(20 min. presentation, 15 min. discussion, 5 min. Q&A)
Here we provide guidelines for presenters. moderators and discussants
that are beneficial to all, including audiences.
1. PRESENTER GUIDELINES
During your 15-minute paper presentation, be sure to state the structure
and main points of your argument explicitly and clearly at the outset
and again in the summary. Your slides should contain only what is
necessary to help the audience follow the key points of the paper.
• Spend most of the time on results, discussion, and conclusions, and
• Concisely describe your method.
• Go very lightly on the literature.
Do not overwhelm people with a lot of tables that take time to
interpret. Be a guide to the audience rather than piling on facts.
DON’T put material on a slide that only the people in the front rows can
read. Font sizes smaller than 28pt will likely be unreadable. DON’T use
full sentences on your slides, or write out your entire talk on your
Rehearse your presentation out loud several times, if possible in front
of a listener who can give you feedback on both form and content. Native
speakers of English need to avoid speaking too fast or colloquially;
non-native speakers should enunciate clearly so that any foreign accent
does not impair comprehension.
sure your talk fits into the allotted 15 minutes of your presentation.
DO stop at the end of the allotted time, even if you have content left.
No matter how hard you worked on your last few slides, the audience
would rather have time for discussion. The session moderator in the room will have to cut your talk short,
should it run over, to ensure all presenters in the session are allotted
their full presentation time. The conference needs to keep on schedule.
Arrive early and make yourself known to your discussant and session
2. MODERATOR GUIDELINES
Session moderators introduce the speakers, keep time for the
presentations, and facilitate the discussion. Make sure there is time
for reasonable presentation and discussion and to finish on time. Bring
along time cards large enough that the presenter can see. Have a
5-minute card and a time-is-up card. Even if it is a bit uncomfortable
be firm with presenters who continue past the allowed time.
Begin on time. Start with a welcome message to the audiences, including
a clear statement of the session title. Describe the process followed in
the session. Tell people how many papers will be presented, how much
time each presentation will be and also at what point questions will be
possible. Keep your comments to a minimum other than introducing
You should go last if you are presenting your own paper during the
session you are moderating, even if you need to change the order from
the program. If a discussant does not show up, the moderator must
discuss papers instead. Therefore, you should prepare discussion slides
for all three papers.
2. DISCUSSANT GUIDELINES
If you are well-prepared, it will greatly enhance the paper session, so
please spend the time needed for careful analysis. Please prepare PPT
slides for your comments.
Mention both the strengths of a paper and areas for improvement. It is
difficult to make points that are both useful for the authors as well as
being interesting to the audience. Avoid “insider” discussions that
probe small details of a paper. These are best given to the author in
written notes or outside discussion over tea. You
have 10 minutes for discussion. Finish on time!