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Updated on December 12, 2019

 Quality Control Committee Meeting

APMAA Annual Conference Policy and Mission

APMAA is a gmembers-firsth organization. As everyone recognizes, our annual conferences are the platform that brings our members together. All members are on the list of possible heroes and heroines of our annual conferences.

It is a duty for all conference organizers to develop conference programs and schedules that are gof the members,h gby the members,h and gfor the members.h  Parallel sessions should be the center in all APMAA conferences and Doctoral ColloquiumsThis is our supreme policy and what the Board expects of all conference organizers.

An important mission of APMAA, as an international academic association located in Asia, is to provide regional researchers an easy-to-access platform for communicating their research results with overseas colleagues. Our reviewers are not just scrutinizers, as in the case of established conferences such as those organized by the AAA, but rather, we are also facilitators. Developing each otherfs competence in research is APMAAfs core mission. 

Background thought for adding a Quality Control function to APMAA this year

There exist broad variations in quality (relating to content, writings, etc.) among papers submitted to APMAA parallel sessions. Some are very good, i.e., may be at the level that a good scholarly journal will accept. On the other hand, the quality and writing style of some papers is far from good.

APMAA must guarantee that the research results reported at their annual conferences are honest, accurate and can be relied upon (quality control). However, conference organizing teams and paper review teams (local scientific committee) are different every year in their experiences, skills, and in their level of commitment to paper reviews. This is the reason that we founded the gScientific Committee at Headquartershin 2018.  

Reorganizing the Scientific Committee at Headquarters to the Quality Control Committee. 

The Scientific Committee at Headquarters aimed to support local conference organizing teams and paper review teams to ensure the integrity and the reliability of the manuscripts in the proceedings (quality control). The board changes this committee to the gQuality Control Committeeh from 2020. The Quality Control Committee conducts gprior and post audits on an annual conference.h  It has a bigger role.

The APMAA Board requests all conference organizers to use the Model Program and Schedule developed on Dec. 11, 2019 (note 1) as a base frame. Like the frameworks used in APMAA 2018 and 2019, it was developed to carry out the conference policy and mission described at the outset. APMAA annual conferences need to keep consistency and uniformity over years and across organizers. This is another role performed by the model frame and also the function of Quality Control Committee.

The audit by the Quality Control Committee mainly examines (1) an appropriateness of conference program and schedule in light to the APMAA policy and mission and (2) an appropriateness of local conference organizing team structure and function. Organizing teams of all approved conferences are required to submit their conference plans and other information to the committee when requested. The Quality Control Committee reports the Board Chair regularly by editing a short audit report. In addition, the committee supports to prepare the gNext Conference Organizers Meeting.h

Conference organizing team Chairs should report preparation progress to the Board Chair regularly and frequently. Official releases and publications using the APMAA name should obtain prior approval from the Board Chair. This scheme has helped to create and maintain trust towards APMAA from the academic society and was a source of our growth in the past decade.  

2020 Quality Control Committee
Head:
Representative director
Co-heads:
President and vice presidents
Members
: Chairs and key members of conference organizing teams (APMAA 2020, 2021, 2022 and 2023)

 (note 1)
http://s-ueno.sakura.ne.jp/APMAA_asia/To_APMAA_Conference_Organizers_.htm
http://s-ueno.sakura.ne.jp/APMAA_2018_Tokyo/Conference%20Program_.htm
http://s-ueno.sakura.ne.jp/APMAA_asia/2019_Doha_conference.htm
Parallel sessions
 (15 min. presentation, 10 min. discussion, 5 min. Q&A) 
Doctoral Colloquium (20 min. presentation, 15 min. discussion, 5 min. Q&A) 

 

 Model Program and Schedule (Edited by Susumu Ueno on Dec. 11, 2019)

Model program and schedule below help APMAA annual conference organizers to develop individual annual conference program and schedule. In the model, per parallel session presentation, 30 minutes are allocated, and per doctoral presentation 40 minutes. APMAA Board and all conference organizers should consider this model as a starting point and refine and modify it into their annual program and schedule. APMAA Board nominates hosting institutions and the Chair of a conference organizing team to each APMAA annual conference. Board delegates conference Chairs much authority of conducting conference preparation. However, ultimate responsibility to planning, preparing, promoting and organizing of all annual conferences still belongs to the Board. Organizing Team Chairs should report preparation progress to the Board Chair regularly and frequently. Official releases and publications using the APMAA name should obtain prior approval from the Board Chair.

                            

Day 1

 

Meetings

Doctoral Colloquium (16 papers)

(20 min. presentation, 15 min. discussion, 5 min. Q&A)

(Parallel Sessions)

Time

Room

Time

Room 1

Room 2

Room 3

Room4

 

09.00-11.00

Board Meeting

09.00-11.00

Doctoral Master Class

 

11.20-12.00

Opening/ Picture taking

 

12.00-13.30

Lunch

12.00-13.00

Lunch

 

13.30-15.00

Next Conference Organizers Meeting

13.30-14.50

DC1

(2 papers)

DC2

DC3

DC4

(3papers)

15.00-15.30

Refreshment

14,50-15.40

Refreshment (socialization)

 

15.30-16.30

APMAA Research Projects Committee Meeting

15.40-17.00

DC5

(2 papers)

DC6

DC7

DC8

(3paper)

16.30-17.00

APMAJ Meeting

 

 

 

 

 

17.40-20.00

Welcome reception

 

Day 2

 

Meetings

Parallel Sessions (60 papers)

 (15 min. presentation, 10 min. discussion, 5 min. Q&A)

Time

Room

Room 1

Room 2

Room 3

Room 4

Room5

Room6

09.00-10.00

 

Keynote Address

10.00-10.30

 

Refreshment

10.30-12.30

 

4 papers

 

 

 

 

 

12.30-13.50

 

 

Lunch

 

13.50-15.20

 

3 papers

 

 

 

 

 

15.20-15.50

 

Refreshment

15.50-17.20

 

3 papers

 

 

 

 

 

18.30-20.30

Conference Dinner

 

Day 3

 

Meetings

Parallel Sessions (54 papers)

 (15 min. presentation, 10 min. discussion, 5 min. Q&A)

Time

Room

Room 1

Room 2

Room 3

Room 4

Room5

Room6

09.00-10.30

 

3 papers

 

 

 

 

 

 

 

Refreshment

10.30-12.30

 

Forum

12.30-13.50

 

 

Lunch

 

13.50-15.20

 

3 papers

 

 

 

 

 

15.20-15.50

 

Refreshment

15.50-17.20

 

3 papers

 

 

 

 

 

18.00-20.00

Farewell Reception

 

Doctoral Colloquium (20 min. presentation, 15 min. discussion, 5 min. Q&A) 
D1: 2papers
~4sessions =8papers~2times=16papers

Parallel sessions (15 min. presentation, 10 min. discussion, 5 min. Q&A) 
D1: 3
~1sessions =3papers~2times= 6papers (up to number of submissions, could be deleted)
D2: 3
~6sessions=18papers~3times=60papers
D3: 3
~6session =18papers~3times=54paers      Total=114 papers plus 6 papers


 
To the forthcoming conference organizers

                            
                    Message from the Board Chair to Conference Organizers

Our annual conference is everything to APMAA. Participating and making presentations at the annual conference are good experiences and remain joyful memories to members. To each APMAA annual conference, APMAA Board nominates hosting institutions and the Chair of a conference organizing team. Board delegates him/her much authority of conducting conference preparation. However, ultimate responsibility to planning, preparing, promoting and organizing of all annual conferences still belongs to the Board.

Conference team Chairs assigned by the Board are required to consult with the Board in designing and developing their conference frameworks.Parallel sessions are the center of all APMAA conferences.  The board requests organizers to use APMMA 2018 and/or 2019 programs and schedules (note 1) as a base framework. This is mainly because APMAA annual conferences keep consistency and uniformity over years and across organizers.

Team Chairs should report preparation progress to the Board Chair regularly and frequently. Official releases and publications using the APMAA name should obtain prior approval from the Board Chair. This scheme helps to create and maintain trust towards APMAA from the academic society and was a source of our growth in the past decade.

I hope all members of the future conference organizing teams visit the APMAA Homepage soon and learn about APMAA, i.e., its philosophy, vision, activities, rules and regulations, and history.

I would like to ask the 2021, 2022 and 2023 organizers (Jakarta, Bangkok and Xifan) to bring a rough draft of their first issue of gAPMAA Conference Newsh to the 2020 Board Meeting and the Next Conference Organizers Meeting where key members of conference organizers, headquarters and board meet. Face to face communication among all related persons will lead a conference to a success.

In addition, I ask organizers to provide me name lists of 2021 Board Director candidates.

 (APMAA Chair Susumu Ueno. November 15, 2019)

 (note 1)
http://s-ueno.sakura.ne.jp/APMAA_2018_Tokyo/Conference%20Program_.htm
http://s-ueno.sakura.ne.jp/APMAA_asia/2019_Doha_conference.htm

Parallel sessions
 (15 min. presentation, 10 min. discussion, 5 min. Q&A) 
Doctoral Colloquium (20 min. presentation, 15 min. discussion, 5 min. Q&A) 
 
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Conference Procedures and Rules     

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  Model APMAA Annual Conference, edited on June 19, 2016

   Parallel Session Schedule & Moderator Guidlines APMAA2015
   What is APMAA Doctoral Colloquium. June 15. 2016

  Past Conference Registration Fee and Hotel (2014-2010)  

  Conference Management Toolkit (CMT)

   Format for Proceedings Paper (2013 APMAA. CMT)

   Guidelines for Moderators, Discussants and Presenters
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Guidelines for an APMAA Annual Conference

 @@@@@@@@@@@@@@Published and effective on March 28, 2011 @@@@@@@@@@@@@@@@@@@@@@

@@@@@@@@@@@@@ @         Reviewed on November 16, 2014

 

This is a manuscript that provides Guidelines for an APMAA Annual Conference to future conference host schools. 

Applying Annual Conference, and Determining a Venue and Date
1. A school/university that wants to host an annual conference must send its proposal of intent to all  APMAA representative directors and president at least 3 years before the planned conference date. The proposal includes a conference objective and its theme, a conference and doctoral colloquium schedules, hotel and accommodations, transportation, budget simulations, a name list of conference organizing team etc. 

2. The host and venue of the forthcoming Conference should be announced 24 months before the conference date.

3. Conference Date should be determined by 13 months before the conference.

 Conference Homepage opened and APMAA NEWS Special Issues (Conference News) edited by the host school

Please refer to http://apmaa2014.acc.chula.ac.th/Programme.aspx for sample structure@

Contents and Structure

Home: Welcome to the APMAA 2014 in Bangkok, Thailand

Latest News

Call for Papers

Important Dates

Conference Venue
Conference Organizers
Doctoral Colloquium
Program

Paper Submissions

Conference Registration (Fee, Payment Methods)

Accommodation and Transportation

 Call for Papers, CMT and Programs

  1. Call for Papers Announcement

First announcement on APMAA Website and APMAA News should be 12 months before conference date. All local APMAA members should disseminate the announcement either through local mailing lists, local conferences, local professional journals or AIB-L (is brought to you by the Academy of International Business: For information: http://aib.msu.edu/community/aib-l.asp. To post message: aib-l@list.msu.edu), etc.

2. Conference CMT should be opened 10 month before the conference.

The use of Conference CMT is highly recommended.  Both primary and secondary subject areas in Concurrent track should be carefully developed so that it could facilitate to classify accepted papers into groups, and assign discussants and moderators effectively. The CMT site that is developed carefully makes it easy to administer a conference program too). 

Conference Management Toolkit (CMT)

3. Submission Due Date for First Full-papers is set at 5 months before the conference date. Acceptance and Rejection Notice should be sent 4 months before the conference date.. 

4. Submission Due Date for Proceedings paper is set at 3 months before the conference date.  

5. First Draft for Conference Program should be completed by 2 months before the conference date by the host/hostess in charge of annual conference. The draft should immediately be sent to Chair of the Board of Directors, President and Vice-presidents. The Tentative Conference Program should be uploaded on conference web-site two months before the conference date and be updated every one week. A note should be emailed timely to presenters, discussants and moderators to solicit their confirmation of the program and also encourage an early payment of the conference fees. Notice them that their name will be deleted from the tentative program if full payment of the conference fees will not be completed by three weeks before the conference.

7. Hard bound Conference Program, Abstract Book and Participant List, and USB Proceedings should be distributed to all conference participants. 

Model APMAA Annual Conference, edited on June 19, 2016

This file provides an instruction about how to prepare an annual conference as a conference host. It includes a model for program outlook and others. In addition to visiting past APMAA conference pages in this websites, please refer to this file when you will organize an APMAA conference as a host (Note).

Note: We provides an updated annual conference model in  http://s-ueno.sakura.ne.jp/APMAA_2018_Tokyo/Conference%20Program_.htm. The page shows the latest model of program and schedule for APMAA annual conference.

Parallel sessions (15 min. presentation, 10 min. discussion, 5 min. Q&A) 
Doctoral Colloquium (20 min. presentation, 15 min. discussion, 5 min. Q&A) 

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Conference Participation Fee and Membership Fee

1. Participation Fee is $300. The fee ($300) comprises a Conference Fee and an APMAA Membership[N1]  fee ($30-50, up to host schoolfs decision) that assigned to finance APMAA operation costs. 
 
   Past Conference Registration Fee and Hotel (2014-2010)  

Credit card payment, Bank payment and Cash payment.

The advance payment (this payment is non-refundable) must be paid in the full amount (Participation Fee: USD300; Student Participation Fee: USD 150) by 30 September.

(International Participants) Please let us know your payment by email (at conference chair) immediately after you finish your bank transfer procedure with the information on Name (First/given, middle, and last/family), Title, Institutional Affiliation, Country and Email. The information is used to develop Name badge and a Participants' list for the conference.@We cannot identify you if you fail to send us the message. Also please bring a copy of your bank payment at the conference registration desk. 
The Organizer of the APMAA Annual conference will send letters of invitation only to the participants who completed full payment
by 30 September upon request
.

On-site payment
 
If you pay on site, you are required to pay USD 400 cash (for student; USD 200 cash).

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